Conference and Meeting Rooms in the Academy

The Academy is situated on the lower ground floor of the Great Western Hospital and contains two Lecture Halls, two large Seminar Rooms, a Simulation Suite/Clinical Skills lab and five smaller seminar rooms.

All bookings made by external customers will be chargeable.  When requesting a booking please have the following information to hand:

  • Dates
  • Start and end times
  • Number of people attending
  • Room layout
  • Equipment needed
  • Title of the event
  • Contact details of the person responsible for the booking
  • Invoicing details
  • Please ensure you have read the Terms and Conditions before booking any event. 

For all booking enquiries, please contact the Academy Facilities Manager on 01793 604428. 

The room hire charges are as follows:

Room Capacity Equipment Hourly charge  Daily charge
Lecture Hall 1 100 Conference style

PC built into lecturn
Live Theatre link
Overhead projector
Large screen
DVD/VCR

£50 £250
Lecture Hall 2 56 Conference style PC built into lecturn
Overhead projector
DVD/VCR
External laptop capabilities
£40 £220
Seminar 1 or 2

30 Conference style
20 Boadroom style

Built in video conferencing equipment
Dual projection
PC, DVD, VCR
External laptop capabilities
Microscope visualiser

£30 £175
Seminar 4 or 5

15 Conference style
10 Boardroom style

PC
Overhead projector
Portable speakers

£25 £150
Seminar 6 or 7

20 Conference style
18 Boardroom style

PC
Overhead projector
TV with built in VCR
Portable speakers

£25 £150
Simulation Suite/
Clinical Skills lab

30 Conference style
20 Boardroom style

PC
Overhead projector
Simulation equipment
including a separate control room with one-way mirror to facilitate Resus scenarios

£30 £175

 

A 20% discount will be applied to the prices above for NHS organisations

All rooms are fully equipped with audiovisual equipment.

Video Conferencing is available in Seminar Rooms 1 or 2 and charges are £40 per hour in addition to the room hire.

Live links to Theatres (Telemedicine) is available in Lecture Hall 1 and Seminar Rooms 1 and 2 and is charged at £50 per hour in addition to the room hire.

For charges for using the Simulation Suite and equipment please contact the Academy Facilities Manager.

Further details of Video Conferencing or Telemedicine charges can be obtained from the Academy Facilities Manager on 01793 604428.

Catering

The Great Western Hospital has its own caterers (Carillion). For further details please contact Carillion catering on 01793 604653. Catering must be arranged directly with the Catering department. Outside catering companies can be used at the discretion of the Academy Facilities Manager and must be notified at the time of booking. Food and drink however are not permitted in Lecture Hall 1 and 2.

Car parking

There is no car parking available at the Academy and all delegates should park in the car parks to the front of the hospital. Parking is pay on exit. Please ensure you inform delegates of this prior to any event and encourage use of public transport/car sharing wherever possible. More information on car parking and how to get to the hospital is available at How to find us.

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