You can ask to see your health record at any time during a
consultation or by phoning us to arrange a time to see it.
If you don't understand any part of your record, please just ask
the health professional who is holding the record and they will
explain it to you.
To receive a copy of the personal information we hold about you,
you must make a formal application called a subject access
Under the Data Protection Act 1998, you have a right to apply
for a copy of the personal health information held about you.
If you want to see your health record, you don't have to give a
Your health record contains information about your mental and
physical health recorded by a healthcare professional as part of
It's a good idea to state the dates of the records you require
when you apply.
Some types of personal data are exempt from the right of subject
access and so cannot be obtained by making a subject access
For more information, please see the Information Commissioner's
Office website -
No fee is charged to view your records in person.
If you wish to take a copy away, you may be charged.
The charge will vary, depending on how the information is
The maximum charges are:
You will receive a response no later than 40 days after your
application is received, your identity is checked and any relevant
fee has been paid.
Please complete and return the Application for Access to Health Records form
via email to firstname.lastname@example.org
or post to:
Health Records Department
Great Western Hospital
You can apply for records on behalf of another individual in
exercise of their rights by a subject access request.
As a general rule, parental responsibility will give you the
right to apply for access to a child's health record.
If you want to see the health records of someone who has died,
you must apply in writing under the Access to Health Records Act
The personal representative (executor or administrator of the
estate) of the deceased, or any person who may have a claim arising
out of the patient's death, may apply for access.
Please see the Information
Commissioner's Office website (www.ico.org.uk) or
The Health Records Department
Tel: 01793 604699 or 01793 604698
For further information on the way the Trust uses and shares
your information, please see Privacy Notice for
Please contact us at email@example.com and we'll put it right.
© 2017 Great Western Hospitals NHS Foundation Trust